E-Rate Consulting Services

Our scope of services goes well beyond simply filling out E-Rate applications. We’re actively involved in the entire process, from strategic analysis of your institution’s funding trends to understanding your technology and communications goals, while also ensuring that all deadlines are met consistently, completely and accurately.We assist a variety of clients including private schools, public school districts, libraries, BOCES and Consortiums with any of their E-rate needs.

Even though the E-Rate application process is stretched over multiple, fiscal years, it is not a full-time job. The added expense of hiring staff to complete and manage the E-Rate application process in house is very expensive and does not outweigh the benefits of hiring our firm to do it for you.

The key to our success is managing the process effectively while also maximizing your E-Rate funding potential. Outsourcing your yearly E-Rate responsibility is a great way to save valuable resources within the district and ensure that you receive all the funding for which you qualify.

Our E-Rate Consulting Services include but are not limited to:

  • Stay up to date on all program changes, such as the 2015 Modernization Order
  • Understand the technology needs of a school districts and identify opportunities that may save money on telecommunication and Internet service
  • Identify all E-Rate funding possibilities
  • Complete all application forms, filings and required correspondence
  • Manage, file and store all relevant paperwork associated with your application
  • Become the point of contact for all reviews, audits and appeals
  • Answer all Program Integrity Assurance (PIA) questions
  • Prepare and respond to Selective Review Audits
  • Prepare and file SLD and FCC Appeals
  • Review Free & Reduced figures and provide guidance to maximize E-Rate discounts
  • Answer compliance questions and eligibility issues
  • Prepare and follow-up with service substitutions, and SPIN number changes
  • Follow-up with E-Rate invoicing payments and discounts
  • Answer questions concerning E-Rate policies
  • Provide E-Rate training and E-Rate seminars
  • Review applications

CIPA Compliance Services

CIPA (Children’s Internet Protection Act) compliance is required for an entity to become and remain eligible for the E-Rate Program. If an entity is found to be noncompliant, it will be required to reimburse USAC for all funds received during the period of noncompliance – this could amount to a loss of hundreds of thousands to millions of dollars. Because of this, compliance is vital. The guidelines presented by the FCC can be difficult to navigate, and we are pleased to offer several services to help ensure worry-free CIPA compliance

Our CIPA Compliance Services include but are not limited to:

  • Our CIPA compliance checklist, used to ensure that all CIPA requirements have been met -Document review, tracking, and retention
  • Compliance reports will be available immediately upon request
  • Sample Internet Safety and Acceptable Use policies that can be modified to fit any needs
  • Responsive and helpful guidance on the creation and modification of all CIPA-relevant documents
  • The ability to answer any questions necessary alleviate the confusion that can be caused by unclear CIPA language and requirements
  • Our guidance and expertise will be available to ensure that all CIPA requirements are met without the implementation of overly strict policies that affect educational integrity or curtail the rights of staff, students, and patrons

We go the extra mile:

We assist a variety of clients including private schools, public school districts, libraries, BOCES and Consortiums with any or all of the following services:

  • E-Rate Consulting — Our staff of E-Rate professionals will review the eligible free and reduced student population and identify opportunities that may lead to greater E-Rate discounts. In addition, we strategically position your E-Rate application so that maximum E-Rate funding is obtained. If you have received E-Rate funding in the past, E-Rate Exchange will conduct a Strategic Analysis of your prior E-Rate applications and look for additional opportunities that may result in increased E-Rate funding opportunities.
  • E-Rate Process Management — From start to finish, we’ll be there every step of the way. We’ll complete the necessary and often cumbersome paperwork, on time and accurately. Long after the E-Rate application process is concluded, we’ll continue working with you to ensure your E-Rate reimbursements are maximized.

E-Rate Exchange, LLC is a nation wide E-Rate Consulting firm. We can provide E-Rate Consultant Services in New York, New Jersey, Arizona, California, Colorado, Connecticut, Idaho, Illinois, Iowa, Indiana, Maine, Massachusetts, Michigan, Minnesota, Nevada, North Carolina, North Dakota, Ohio, Oregon, Pennsylvania, South Dakota, Texas, Utah, Vermont, Virginia, Wyoming, Wisconsin, Washington, West Virginia, Tennessee, South Carolina, Rhode Island, Oklahoma, New Mexico, New Hampshire, Nebraska, Montana, Missouri, Mississippi, Maryland, Louisiana, Kentucky, Kansas, Hawaii, Georgia, Florida, Delaware, Arkansas, Alabama & Alaska.


Investigate Your Options

Contact us for an initial consultation and learn how we can remove the burden of the E-Rate application process from your shoulders.

Why Outsource?

Why Outsource e-Rate Funding"Last year, E-Rate Exchange helped us get a 60% discount on telephone and internet services for our district.” <read more>

Chris Oberg
Board Secretary/Business Administrator
Black Horse Pike Regional School District